Ædifica is looking for a Proposal Coordinator to join our team!

Are you a highly professional team player with strong leadership skills who would like to support the organization’s business development? If so, then Ædifica has the perfect position for you.


Conduct research and identify potential projects (Seao, MERX, etc.).

Analyze Request for Proposal documents and coordinate with the concerned parties.

Draft, coordinate and ensure the smooth implementation of service proposals.

Organize and update the database containing various documents (project files, CVs, presentation texts, etc.).

Correct, translate and ensure the quality of business documents.

Carry out informational research related to the preparation of proposals and other documents.

Ensure that documents (specifications, proposals, tables, letters, etc.) are produced in keeping with the highest technical writing and editing standards, in a timely manner, in English and French.

Ensure that deadlines are met and quality standards are upheld in documents produced for service proposals, both in terms of form and content.

Carry out any other administrative tasks for service proposal processes and office operations to run smoothly.


University degree in administration, marketing, communication, or other equivalent training

  • Minimum of two (2) years of experience in a similar position

Proficiency in spoken and written English and French

Strong writing skills and ability to see the big picture

Ability to multitask and meet tight deadlines

Experience in the fields of architecture, engineering, design or professional services

Knowledge of MS Office and Adobe (InDesign, Photoshop, Acrobat)

Sound judgment, initiative, versatility and adaptability


A healthy and safe environment

Working hours flexibility and possibility to work from home

Social and family support through group insurance plans and access to a virtual clinic for you and your family

Group pension plan

Reimbursement of public transit fares and a LEED-certified office environment, as part of our efforts to reduce our collective environmental footprint

Work location in the heart of downtown Montreal's entertainment district

A highly stimulating social and community environment that focuses on teamwork and on the complementary contributions of all

To apply, send your resume to rh@aedifica.com

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